Notice of the Annual General Meeting of ARCHERY South Australia Inc.
| Date: | Thursday, 9 October, 2025 |
| Time: | 1930 hrs |
| Location: | SACOSS, Marjorie Black Community Room, 47 King William Road, Unley |
Election of ARCHERY South Australia Board Members, for the period 2025-2027.
The Constitution of ARCHERY South Australia requires three Board vacancies at the 2025 AGM, each intended for a two-year term*.
ARCHERY South Australia seeks nominations by CoB, Thursday, 4 September from members seeking to join the Board for the 2025-2027 term of office. (The nomination form is available at the end of this page).
* NOTE: At least 50% of the existing Elected Directors are required to retire (or re-nominate if eligible), to facilitate the election each year.
In 2025, the following existing Directors’ terms are due to expire and are required to vacate:
Ian Dall, Peter Knox, Carol Ashlee
(Each is eligible to re-nominate)
Other Board Directors are: Bruce Lang, Caroline Schulz (their terms expire in 2026).
(Karen Hockley and Nicky Fairweather are appointed Board Directors, whose terms expire at the close of the 2025 AGM, and are able to make themselves available for re-appointment by the new Board. A separate call for expressions of interest may be made following the AGM.)
The role of a Board Director is contained within the Board Office Bearer Policy Position Statements.
At the close of nominations, ballot papers and instructions for voting will be distributed to all Affiliate Members, as defined (i.e. the Clubs).
AGM Agenda Items
Members are requested to forward agenda items and all notices of motion for inclusion as special business at the AGM, including:
- Nominations for Life Membership
- Amendments to the Constitution
- Notices of Motion/Special Business
and must be received by CoB, Thursday, 4 September.
All of the required forms are available at the end of this page.
The AGM Agenda and Annual Reports will be emailed to all members (and the ARCHERY SA Auditor) on or before Thursday, 11 September.
The nature and order of business will be:
- Welcome and apologies
- Minutes of 2024 AGM
- President’s report
- Presentation of Financial reports
- Other reports
- Constitution amendments (if any)
- Elections
- Life Memberships (if any)
- Appointment of the Auditor for the next financial year
- Confirmation of Public Officer.
Affiliate Member Delegates
Affiliate Members (Clubs) are requested to formally confirm with ARCHERY SA by CoB, Thursday, 18 September the name of their Voting Delegate attending the AGM.
Board Nominations:
- Nominations are due by CoB, Thursday, 4 September – emailed to the Board Secretary.
Governance Principle – Board Diversity
There is strong evidence that diversity on Boards leads to better corporate performance. The position of the SA Office of Recreation, Sport and Racing is that each State Sporting Organisation must have a minimum of 40% representation of each gender.
The State Government expects gender diversity of Boards of sporting associations (see the ORSR 40:40:20 page). Boards must comprise 40% male, 40% female and 20% discretionary. (This is mandatory for any sporting organisations (State and Club) wishing to access State Government funding.)
In ARCHERY SA’s case, the Board comprises five Elected Board Members and up to two Appointed Board Members, for a total of up to seven. This, under the 40:40:20 requirement equates to three male and three female, with one “discretionary”. If only one of the elected Directors is a different gender from the other four – the Board will pursue the appointment of two people of that gender. If two of the elected Directors are a different gender from the other three, the Board will pursue the appointment of at least one person of that gender.
Governance Principle – Operation
* Persons elected at the AGM as Directors will be elected for 2 years, except that at least 2 of the 5 elected Directors must retire at the following AGM and may be eligible for re-election.
The Constitution (at 11.4) provides:
(d) At least two of the Elected Directors must retire every year. If the number of Elected Directors whose term ends in any one year (Retiring Directors) is less than two then an additional number of the Elected Directors who are not due to retire (Non-Retiring Directors) must retire to make up the quota.
(e) If the Non-Retiring Directors cannot agree on which of the Non-Retiring Directors will retire, it will be determined by ballot.
Working with Children Check
All persons who work with or are likely to work with children in South Australia must undergo screening by the DHS (Department of Human Services Screening Unit), known as a ‘Working with Children Check’. This requirement extends to Directors of ARCHERY South Australia. ARCHERY SA’s Child Safe Environment Policy also requires ARCHERY SA Directors to obtain a Working with Children Check.
Failure to do so is an offence, which may result in significant financial penalties or imprisonment under the Child Safety (Prohibited Persons) Act 2016 (SA).
Candidates must provide evidence that they hold a current, valid Working with Children Check issued by DHS or have applied to DHS for a Working with Children Check . To allow ARCHERY SA to verify the details of a candidate’s Working with Children Check directly with DHS, candidates must provide their full name (exactly as it was provided to the DHS Screening Unit), date of birth, and either the Screening Reference Number or Screening Application Number issued by DHS. Candidates must notify ARCHERY SA of the outcome of any application for screening completed after the candidate has submitted their nomination form.
Applications for a Working with Children Check may be lodged (or status checked) via this link.
Candidates are urged to lodge their application as early as possible, as the screening process may take a few weeks to complete.
FORMS
