How to Formally Join a Club
So, you have completed a basic Archery Australia accredited course of instruction in the wonderful sport of archery…. what now?
The MyArchery database allows you to securely and online, make application to Join a Club (or to Renew Your Membership) using a computer, tablet or smartphone. If you don’t have access to these, your Club will assist you (from 1 July, 2017 all memberships must be completed online).
MAKING APPLICATION TO JOIN A CLUB…
Click on the blue button (or the Join Now button on the home page). You will be taken to the Archery Australia online membership system (MyArchery). Then, select the State and Club you wish to join. The system provides for an online membership process. The next screen will be the various membership options (which hopefully the Club has already advised you about). If the online option is not available – contact the Club to get this issue resolved. Alternatively, the Club will have created a membership subscription for you and all you need to do is follow the link provided in the Club’s email message.
Online Payment – Pay By Credit or Debit Card (VISA or MasterCard only) or PayPal
Complete the subscription and declarations(***) and pay by credit/debit card or PayPal. Once payment has been approved(*), the online application will have been received by the Club and, subject to Club acceptance processes(**), you will be registered and insured and receive an Archery Australia membership card a few days later. The card will indicate the expiry date of the membership – 12 months from it being processed and approved by the Club.
Print the electronic receipt as an interim proof of application.
(While your Club receives confirmation of all payments at the end of each week, it can see your membership application details instantly.)
(EFT, Cash or Cheque payments are not accepted)
* Be aware, some Clubs may also require a Joining Fee (as a separate transaction) to be paid by those joining the Club for the first time, before the application is approved.
** Some Clubs require that applications for membership are formally accepted at a meeting of members. Until that occurs, you are NOT a member of the Club, ARCHERY SA or Archery Australia
*** The required declarations include:
- Agreeing to be bound by and conducting yourself in accordance with the Constitutions, Rules, Policies and Procedures of the Club, ARCHERY South Australia and Archery Australia Inc. and
- Agreeing with and acknowledging other conditions of membership, including the General Provisions of the Code of Behaviour within the Essence of Australian Sport Code of Conduct.
What is MyArchery?
Put simply, it’s a database listing of all members (affiliates) who are affiliated with a Club, ARCHERY SA and Archery Australia.
Each of the entities can view the information relevant to its level. For example, the Club administrator can only view the records of that Club’s members. You, as a financial affiliate, can only view your record.
In creating a member record, an email address is a “required field”. It enables Archery Australia, ARCHERY SA and/or the Club the ability to communicate directly with you about news, information and other items, rather than relying on one of the other entities to forward the information, sometimes after the information/closing dates have expired.
The database is secure. The information contained in the database (e.g. address, phone number, date of birth, email address, etc) are for the exclusive use of the three entities and is not supplied to third parties for commercial purposes.
Your email address is provided on the basis that you understand it will be used to communicate with you. If you choose, you can later “Unsubscribe” from receiving information from either Archery Australia, ARCHERY SA or even the Club (or any combination of the three). However, your email address will remain in the system attached to your record, so that any of the 3 entities can contact you if needed in important situations (such as membership renewal). With the email address staying in the system, it also enables you to re-subscribe if you change your mind later on.
You could nominate someone else’s email address, but you would have to rely on that person forwarding any important information and, of course, your Club cannot easily and directly communicate with you.
If you are worried about overlooking an archery email, think about creating a separate email address (e.g. gMail or Hotmail) for your archery communications. It’s free and takes no time at all. That way, you receive only archery-related messages to that address and it leaves your personal email address “uncluttered’.
It is not the role of Archery Australia, ARCHERY SA or the Club to maintain your member details. If a phone number or email address changes, you are the person to update it. You can do this by logging in and updating your record. Your login details will have been created when you first joined, but if you have can’t remember your Username or Password, the “Forgot your Password” function at https://memberdesq.sportstg.com/index.cfm?fuseaction=login&OrgID=8150 provides the ability to retrieve your Username and/or to obtain a link to reset your Password.
MyArchery is there to assist Clubs, States and the National body:
- for reporting purposes (numbers & age groups of members, for example)
- to “tighten up” the membership records
- provide for the seamless transfer of a member to or from another Club
- ensure accurate record-keeping at all levels and facilitate payment of membership fees to reduce reliance on cash transactions, to (again) make life easier for Club Committees (by improving money management and reducing the consequent risks involved with handling cash, including fraud).
It’s also about giving you, the member, control of your information – after all, you are the owner of that information.
And MyArchery can offer other services for Clubs, including website design/hosting, Club merchandise sales and online event registrations.