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2024 Annual General Meeting

Notice of the Annual General Meeting of ARCHERY South Australia Inc.

Date: Thursday, 7 November, 2024
Time: 1930 hrs
Location: SACOSS, Marjorie Black Community Room, 47 King William Road, Unley

Election of ARCHERY South Australia Board Members, for the period 2024-2026.

In line with the Constitution of ARCHERY South Australia, there are two Board vacancies, each intended for a two-year term*.

ARCHERY South Australia seeks nominations by 5.00 pm, Thursday, 26 September from members seeking to join the Board for the 2024-2026 term of office. (The nomination form is available at the end of this page).

* NOTE: At least two of the existing Elected Directors are required to retire (or re-nominate if eligible), to facilitate the election each year.

In 2024, two Directors whose terms are due to expire are required to vacate:

Caroline Schulz & Bruce Lang OAM
(Both are eligible to re-nominate)

Other Board Directors are: Ian Dall, Peter Knox, Carol Ashlee (their terms expire in 2025).

(Karen Hockley and Michelle Foulis are appointed Board Directors, whose terms expire at the close of the 2024 AGM, and are able to make themselves available for re-appointment by the new Board.)

The role of a Board Director is contained within the Board Office Bearer Policy Position Statements.

At the close of nominations, ballot papers and instructions for voting will be distributed to all Affiliate Members, as defined (i.e. the Clubs).

AGM Agenda Items

Members are requested to forward agenda items and all notices of motion for inclusion as special business to be considered by the AGM, including:

  • Nominations for Life Membership
  • Amendments to the Constitution
  • Notices of Motion/Special Business

and must be received by 5.00 pm, Thursday, 26 September.

All of the required forms are available at the end of this page.

The AGM Agenda and Annual Reports will be emailed to all members (and the ARCHERY SA Auditor) on or before Thursday, 17 October.

The nature and order of business will be:

  • Welcome and apologies
  • Minutes of 2023 AGM
  • President’s report
  • Presentation of Financial reports
  • Other reports
  • Constitution amendments (if any)
  • Elections
  • Life Memberships (if any)
  • Appointment of the Auditor for the next financial year
  • Confirmation of Public Officer.

Notice: Meeting Attendees (all)

As a fully financial individual affiliate, you will be able to logon and register your attendance (and, optionally, book for dinner before the meeting) via an online (no fee) form. (Alternatively you will be able to register inability to attend.) The link to the form will be updated here towards the end of September.

Affiliate Member Delegates

Affiliate Members (Clubs) are requested to formally confirm with ARCHERY SA by 5.00 pm, Thursday, 31 October the name of their Voting Delegate attending the AGM.

Board Nominations:

  • Nominations are due by 5.00 pm, Thursday, 26 September emailed or posted to the Board Secretary.

Governance Principle – Board Diversity

There is strong evidence that diversity on Boards leads to better corporate performance. The position of the SA Office of Recreation, Sport and Racing is that each State Sporting Organisation must have a minimum of 40% representation of each gender.

The State Government expects gender diversity of Boards of sporting associations (see the ORSR 40:40:20 page). Boards must comprise 40% male, 40% female and 20% discretionary. (This is mandatory for any sporting organisations (State and Club) wishing to access State Government funding, effective 1 July, 2025.)

In ARCHERY SA’s case, the Board comprises five Elected Board Members and up to two Appointed Board Members, for a total of up to seven. This, under the 40:40:20 requirement equates to three male and three female, with one “discretionary”. If only one of the elected Directors is a different gender from the other four – the Board will pursue the appointment of two people of that gender. If two of the elected Directors are a different gender from the other three, the Board will pursue the appointment of at least one person of that gender.

Governance Principle – Operation

* Persons elected at the AGM as Directors will be elected for 2 years, except that at least 2 of the 5 elected Directors must retire at the following AGM and may be eligible for re-election.

The Constitution (at 11.4) provides:

(d) At least two of the Elected Directors must retire every year. If the number of Elected Directors whose term ends in any one year (Retiring Directors) is less than two then an additional number of the Elected Directors who are not due to retire (Non-Retiring Directors) must retire to make up the quota.

(e) If the Non-Retiring Directors cannot agree on which of the Non-Retiring Directors will retire, it will be determined by ballot.

Working with Children Check

All persons who work with or are likely to work with children in South Australia must undergo screening by the DHS (Department of Human Services Screening Unit), known as a ‘Working with Children Check’. This requirement extends to Directors of ARCHERY South Australia. ARCHERY SA’s Child Safe Environment Policy also requires ARCHERY SA Directors to obtain a Working with Children Check.

Failure to do so is an offence, which may result in significant financial penalties or imprisonment under the Child Safety (Prohibited Persons) Act 2016 (SA).

Candidates must provide evidence that they hold a current, valid Working with Children Check issued by DHS or have applied to DHS for a Working with Children Check . To allow ARCHERY SA to verify the details of a candidate’s Working with Children Check directly with DHS, candidates must provide their full name (exactly as it was provided to the DHS Screening Unit) and either the Screening Reference Number or Screening Application Number issued by DHS. Candidates must notify ARCHERY SA of the outcome of any application for screening completed after the candidate has submitted their nomination form.

Applications for a Working with Children Check may be lodged via this link.

Candidates are urged to lodge their application as early as possible, as DHS indicates that the screening process may take a few weeks to complete.