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2021 Annual General Meeting

Formal Notice for the Annual General Meeting of ARCHERY South Australia Inc.

Date:               Thursday, 28 October, 2021

Time:              1930 hrs

Location:       SACOSS, Marjorie Black Community Room, 47 King William Road, Unley

Election of ARCHERY South Australia Board Members, for the period 2021-2023.

In line with the Constitution of ARCHERY South Australia, there are at least two Board vacancies, each intended for a two-year term*.

ARCHERY South Australia seeks nominations by COB, Thursday, 23 September from members seeking to join the Board for the 2021-2023 term of office. A nomination form for persons seeking to fill the vacant positions on the ARCHERY South Australia Board is available (see below).

* NOTE: At least two of the existing Elected Directors are required to retire (or re-nominate if eligible), to facilitate the election each year.

The role of a Board Director is contained within the Board Office Bearer Policy Position Statements.

At the close of nominations, ballot papers and instructions for voting will be distributed to all Affiliate Members (as defined, i.e. the Clubs).

AGM Agenda Items

Members are requested to forward agenda items and all notices of motion for inclusion as special business to be considered by the AGM, including:

•        Nominations for Life Membership

•        Amendments to the Constitution

•        Notices of Motion/Special Business

and must be received by COB, Thursday, 30 September.

The required forms can be found below.

The AGM Agenda and Annual Reports will be emailed to all members on or before Thursday, 7 October.

Affiliate Member Delegates

Affiliate Members (Clubs) are requested to formally confirm with ARCHERY SA by COB, Monday, 11 October the name of their Voting Delegate attending the AGM.

Board Nominations:

Governance Principle – Board Composition and Operation

There is strong evidence that diversity on Boards leads to better corporate performance. The position of the SA Office of Recreation, Sport and Racing is that each State Sporting Organisation should seek to achieve a target of a minimum of 40% representation of each gender. This target is pursued and encouraged.

(The State Government is moving to mandate the gender make-up of Boards of sporting associations. The intention and ultimate goal is for Boards to comprise 40% male, 40% female and 20% optional. In ARCHERY SA’s case, the Board comprises five Elected Board Members and two Appointed Board Members, for a total of seven. This will under the 40/40/20 requirement equate to 3 male and 3 female, with one extra. The Board welcomes and encourages nominations from female members for the two vacancies and two appointed positions. If you wish to contribute positively to archery in South Australia, please apply!)

* Persons elected at the AGM as Directors will be elected for 2 years, except that at least 2 of the 5 elected Directors must retire at the following AGM and may be eligible for re-election.

The Constitution (at 11.4) provides:

(d) At least two of the Elected Directors must retire every year. If the number of Elected Directors whose term ends in any one year (Retiring Directors) is less than two then an additional number of the Elected Directors who are not due to retire (Non-Retiring Directors) must retire to make up the quota.

(e) If the Non-Retiring Directors cannot agree on which of the Non-Retiring Directors will retire, it will be determined by ballot.