Hosting ARCHERY SA Events

Authorisation:*

I certify I am authorised by the Club indicated below to submit this application on its behalf.

Authorised Person*

First name Surname

Email*

Enter Email Confirm Email

(The email address for the Club's Secretary)

Contact Phone*

Membership Number*

Please enter a number greater than or equal to 0001.

Must be a currently financial member

Application to Host

Date of Event*

Club*

If "OTHER", please insert the Club's Name

ARCHERY SA Tournament / Event*

If "OTHER", please insert the name of the event

Name of Responsible Person*

First Last

The Club advises that this is the "nominated responsible person" for the host Club at the venue and as the contact person before and during the event (an active mobile number must be provided).

Responsible Person - Phone Number*

Venue*

Per entrant fee.

A fixed fee of $15 per archer per event will apply. This to cover the cost of wear and tear of butts, faces, incidentals related to the actual running of the event; excludes catering.

Note: that an event split over two days attracts one event fee per entry.

A flat fee of $400 per event will apply, in acknowledgement that most of the equipment used for the events is supplied free of charge by ARCHERY SA.

Indicate the Club Nominated Venue*

Indicate the maximum number of entrants the Club Nominated Venue can accommodate*

Venue Hire Cost (if applicable)*

To be charged to, and by prior agreement with, ARCHERY SA (fixed cost, regardless of entries). A copy of the schedule of charges for the venue is to be attached to this application. A separate invoice for the hire of the venue, as issued by the Venue Provider, will be required to be forwarded to ARCHERY SA by the Club, at or after the event. (If no cost, insert "0".)

NOTE:*

The Club has reviewed its budget and confirms these costings will cover all contingencies and no claim for unexceptional additional expenses will be made. The Club also undertakes to report on the condition of each ARCHERY SA target butt, if used in the event (using the QR code attached to each butt).

Conditions

Receive entries from the Tournament Director and prepare target allocations;
Establish a plan/layout of the shooting area
Mark out the grounds prior to the start of the tournament;
Print & provide event-specific scoresheets;
Assist in set-up of the ground regarding erecting gazebos and any other equipment (tables, PA system, etc) required by the Judges;
Ensure supplies of food and drinks for the Judges are available (cost to be met by ARCHERY SA);
Organise catering for entrants for all day events (optionally for half day events) at additional cost to entrants (see "Catering" below);
Ensure the QR Codes on the ARCHERY SA target butts used for the event are scanned to report their condition;
Assist in the packing away of Judges’ equipment at the conclusion of the event;
Will retain at the event’s conclusion, the paper scoresheets and forward them to the ARCHERY SA Recorder; AND
Ensure that all requirements for compliance with COVID-19 Directions, as applicable (including provision of QR Codes and individual contact tracing forms and their security) are met.

Receive entries from the Tournament Director and prepare target allocations;
Establish a plan/layout of the shooting area
Mark out the grounds prior to the start of the tournament;
Print & provide event-specific scoresheets;
Assist in set-up of the ground regarding erecting gazebos and any other equipment (tables, PA system, etc) required by the Judges;
Ensure supplies of food and drinks for the Judges are available (cost to be met by ARCHERY SA);
Organise catering for entrants for all day events (optionally for half day events) at additional cost to entrants (see "Catering" below);
Ensure the QR Codes on the ARCHERY SA target butts used for the event are scanned to report their condition;
Assist in the packing away of Judges’ equipment at the conclusion of the event;
Will retain at the event’s conclusion, the paper scoresheets and forward them to the ARCHERY SA Recorder; AND
Ensure that all requirements for compliance with COVID-19 Directions, as applicable (including provision of QR Codes and individual contact tracing forms and their security) are met.

Accept*

(Acceptance of the above conditions is mandatory)

We have read, understood and agree to comply with these conditions.

COVID-19 Responsibilites*

The Club agrees that it will be responsible for ensuring the application of, and compliance with all relevant COVID-19 restrictions.

Catering

Note that food and drink is required for Judges and Officials at all events, at ARCHERY SA's expense. Catering is also to be made available, at entrants' expense, to entrants of all day events and, optionally, for half day events.

Catering for entrants*

Other payments

Meal cost per entrant/official*

Please indicate the cost per entrant (& Tournament Official) here.

Please enter a number from 1 to 40.

Additional Information

If you wish to provide other information to support your application (e.g. venue hire schedule or a flyer advertising the event - in the event your submission is successful), please attach it here

Drop files here or

Accepted file types: jpg, gif, png, pdf, Max. file size: 10 MB.

If You Are Successful*

The Club will be required to submit an Invoice to ARCHERY SA upon completion of the event, detailing a request for payment for the agreed fee, catering monies collected by ARCHERY SA and reimbursement for providing food & drink for the Judges (as applicable). (NOTE: Any venue hire charge should be made separately as an invoice issued by the venue/landlord and forwarded to ARCHERY SA.)

I understand and accept these terms

CAPTCHA

Hosting ARCHERY SA Events

Host an ARCHERY SA Event Application Form

Application to Host

Conditions

Catering

QUICKLINKS

GENERAL TERMS

ABOUT US

Hosting ARCHERY SA Events

Host an ARCHERY SA Event Application Form

Application to Host

Conditions

Catering

QUICKLINKS

GENERAL TERMS

ABOUT US

Contact Us