Hosting ARCHERY SA Events

Authorisation:*

I certify I am authorised by the Club indicated below to submit this application on its behalf.

Authorised Person*

First name Surname

Email*

Enter Email Confirm Email

(The email address for the Club's Secretary)

Contact Phone*

Membership Number*

Please enter a number greater than or equal to 0001.

Must be a currently financial member

Application to Host

Date of Event*

Club*

If "OTHER", please insert the Club's Name

ARCHERY SA Tournament / Event*

If "OTHER", please insert the name of the event

Name of Responsible Person*

First Last

The Club advises that this is the "nominated responsible person" for the host Club at the venue and as the contact person before and during the event (an active mobile number must be provided).

Responsible Person - Phone Number*

Venue*

Fee to be Charged to Host the Event*

Amount*

The Cost per Archer will cover costs of wear and tear of butts*, faces*, incidentals related to the actual running of the event; excludes catering – it is expected this fee will not exceed your Club’s standard Visitor Fee. (*butts and faces, if provided by the host Club.)

The Board has determined a flat fee of $400 per event will apply, in acknowledgement that most of the equipment used for the events is supplied free of charge by ARCHERY SA.

Amount*

Please enter a number from 400 to 400.

Indicate the Club Nominated Venue*

Indicate the maximum number of entrants the Club Nominated Venue can accommodate*

Venue Hire Cost (if applicable)*

To be charged to, and by prior agreement with, ARCHERY SA (fixed cost, regardless of entries). A copy of the schedule of charges for the venue is to be attached to this application. A separate invoice for the hire of the venue, as issued by the Venue Provider, will be required to be forwarded to ARCHERY SA by the Club, at or after the event. (If no cost, insert "0".)

NOTE:*

The Club has reviewed its budget and confirms these costings will cover all contingencies and no claim for unexceptional additional expenses will be made. The Club also undertakes to report on the condition of each ARCHERY SA target butt, if used in the event (using the QR code attached to each butt).

The Mylor Venue Applicant Club accepts that it will (in addition to any other undertakings indicated in this application)

1. Receive entries from the Tournament Director and prepare target allocations; 2. Establish a plan/layout of the shooting area; 3. Mark out the grounds prior to the start of the tournament; 4. Print & provide event-specific scoresheets; 5. Assist in set-up of the ground regarding erecting gazebos and any other equipment (tables, PA system, etc) required by the judges; 6. Ensure supplies of food and drinks for the judges are available (cost to be met by ARCHERY SA); 7. Ensure the QR Codes on the ARCHERY SA target butts used for the event are scanned to report their condition; 8. Assist in the packing away of judges’ equipment at the conclusion of the event; 9. Will retain at the event’s conclusion, the paper scoresheets and forward them to the ARCHERY SA Recorder; AND 10. Ensure that all requirements for compliance with COVID-19 Directions, as applicable (including provision of QR Codes and individual contact tracing forms and their security) are met.

Applicant - MYLOR*

(Acceptance of the above conditions is mandatory)

We have read, understood and agree to comply with these conditions.

The Applicant Club - Nominated Venue accepts that it will (in addition to any other undertakings indicated in this application)

1. Receive entries from the Tournament Director and prepare target allocations; 2. Establish a plan/layout of the shooting area; 3. Mark out the grounds prior to the start of the tournament; 4. Print & provide event-specific scoresheets; 5. Set up the venue; 6. Ensure supplies of food and drinks for the judges are available (cost to be met by ARCHERY SA); 7. Accept that responsibility for control of all practice and safety issues prior to and after the event rests, in the first instance, with this Club; 8. Undertake to comply with the relevant ARCHERY SA, Archery Australia & World Archery Policies for the conduct of events and sponsorship; 9. In consultation with ARCHERY SA’s Tournament Director and Recorder, ensure the use of The Archer’s Diary for results; 10. Accept that the entry fees to the events are determined by ARCHERY SA and the process for entry to the event is the responsibility of ARCHERY SA; 11. Ensure the QR Codes on any ARCHERY SA target butts used for the event are scanned to report their condition; 12. Will retain at the event’s conclusion, the paper scoresheets and forward them to the ARCHERY SA Recorder; AND 13. Ensure that all requirements for compliance with COVID-19 Directions, as applicable (including provision of QR Codes and individual contact tracing forms and their security) are met.

Applicant - Club Nominated Venue*

(Acceptance of the above conditions is mandatory)

We have read, understood and agree to comply with these conditions.

COVID-19 Responsibilites*

The Club agrees that it will be responsible for ensuring the application of, and compliance with all relevant COVID-19 restrictions.

Catering

If you wish to provide lunch at the event, please indicate the cost per entrant here, which will be added to the entry fee and collected on your Club's behalf.

Please enter a number from 1 to 40.

Additional Information

If you wish to provide other information to support your application (e.g. venue hire schedule or a flyer advertising the event - in the event your submission is successful), please attach it here

Drop files here or

Accepted file types: jpg, gif, png, pdf, Max. file size: 10 MB.

If You Are Successful*

The Club will be required to submit an Invoice to ARCHERY SA upon completion of the event, detailing a request for payment for the agreed fee, catering monies collected by ARCHERY SA and reimbursement for providing food & drink for the Judges. (NOTE: Any venue hire charge should be made separately as an invoice issued by the venue/landlord and forwarded to ARCHERY SA.)

I understand and accept these terms

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Hosting ARCHERY SA Events

Host an ARCHERY SA Event Application Form

Application to Host

The Mylor Venue Applicant Club accepts that it will (in addition to any other undertakings indicated in this application)

The Applicant Club - Nominated Venue accepts that it will (in addition to any other undertakings indicated in this application)

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Hosting ARCHERY SA Events

Host an ARCHERY SA Event Application Form

Application to Host

The Mylor Venue Applicant Club accepts that it will (in addition to any other undertakings indicated in this application)

The Applicant Club - Nominated Venue accepts that it will (in addition to any other undertakings indicated in this application)

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GENERAL TERMS

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